1. App Privacy Policy

1.1 Information We Collect

Our HRMS mobile application collects the following types of information:

• Personal Information: Name, employee ID, email address, phone number, and company details
• Attendance Data: Check-in/check-out times, location data, and work hours
• Device Information: Device model, operating system version, and unique device identifiers
• Location Data: GPS coordinates for attendance verification and geofencing
• Biometric Data: Fingerprint or face recognition data for authentication (stored locally on device)

1.2 How We Use Your Information

We use the collected information for the following purposes:

• Process attendance records and calculate work hours
• Verify employee location for attendance compliance
• Generate attendance reports and analytics
• Send notifications and reminders
• Provide customer support and technical assistance
• Comply with legal and regulatory requirements

1.3 Data Storage and Security

• All data is encrypted in transit and at rest
• Biometric data is stored locally on your device and never transmitted
• We implement industry-standard security measures to protect your data
• Regular security audits and updates are performed

1.4 Data Sharing

We do not sell, trade, or share your personal information with third parties except:

• With your explicit consent
• To comply with legal obligations
• With authorized company administrators for business purposes
• With service providers who assist in app functionality (under strict confidentiality agreements)

2. Terms of Service

2.1 App Usage

• This app is intended for authorized employees of participating organizations
• Users must provide accurate information during registration
• Attendance records must be genuine and not falsified
• Users are responsible for maintaining the security of their login credentials

2.2 Prohibited Activities

• Attempting to hack, reverse engineer, or modify the app
• Using the app for unauthorized purposes
• Sharing login credentials with others
• Manipulating attendance data or location information
• Violating any applicable laws or regulations

2.3 Location Services

• Location services are required for attendance verification
• GPS coordinates are used to verify employee presence at designated locations
• Location data is only collected during active attendance sessions
• Users can disable location services, but attendance features may be limited

2.4 Biometric Authentication

• Biometric authentication is optional but recommended for security
• Biometric data is processed locally on your device
• You can enable or disable biometric authentication in app settings
• Alternative authentication methods are available

3. Permissions and Features

3.1 Required Permissions

• Location: Required for attendance verification and geofencing
• Camera: Optional for profile photo and document scanning
• Storage: Required for app data and cached information
• Notifications: Required for attendance reminders and updates
• Biometric: Optional for secure authentication

3.2 Feature Requirements

• Internet connection required for data synchronization
• GPS/location services required for attendance tracking
• Push notifications enabled for real-time updates
• Background app refresh for automatic data sync

4. Data Retention and Deletion

• Personal data is retained for the duration of employment plus applicable legal requirements
• Attendance records are maintained according to company policy and legal requirements
• Users can request data deletion upon termination of employment
• Some data may be retained for legal compliance and audit purposes
• Biometric data is automatically deleted when the app is uninstalled

5. Updates and Changes

• We may update this policy periodically to reflect changes in our practices
• Users will be notified of significant policy changes
• Continued use of the app after policy updates constitutes acceptance
• App updates may include new features and security improvements

6. Compliance and Legal

6.1 Regulatory Compliance

• Compliant with GDPR (General Data Protection Regulation)
• Adheres to local labor laws and regulations
• Follows industry best practices for data security
• Regular compliance audits and assessments

6.2 Liability and Disclaimers

• The app is provided "as is" without warranties
• We are not liable for any indirect or consequential damages
• Users are responsible for maintaining device security
• Service availability is not guaranteed

7. User Rights

• Access: Request access to your personal data
• Correction: Request correction of inaccurate data
• Deletion: Request deletion of your data (subject to legal requirements)
• Portability: Request data export in a machine-readable format
• Opt-out: Opt out of non-essential data processing
• Complaints: File complaints with relevant supervisory authorities

8. Contact Information